P.O. Box 1317 Voorhees, NJ 08043 info@njtrec.org 856-364-0052

Vendor Terms and Conditions

Terms, Conditions and Rules for Exhibiting in an NJTREC-Sponsored Exhibit



Tri County Regional Ethics Committee (hereinafter NJTREC) is an educational and advocacy group organized to provide a mechanism for promoting interchange between the various disciplines represented within the healthcare community to assure ethical treatment of elderly, patients in a persistent vegetative state and terminally ill patients. As such, it sponsors conferences as one means of accomplishing this end. The main purpose of these Conferences is educational and the exhibit staged in conjunction with the technical sessions is a vital element of this education’s process. No selling, price posting or order taking will be permitted on the exhibit floor or other areas controlled by NJTREC during the exhibition.




Neither NJTREC, the sponsors, nor the host Hotel/convention facility (hereinafter Exhibit Building, nor any of its officers, agents employees or other representatives shall be held liable for, and they are hereby released from liability for, any damage, loss, harm or injury to the person or property of the Exhibitor or any of its visitors, officers agents, employees or other representatives, resulting from their theft, fire, water or accident or any other cause. The Exhibitor shall indemnify, defend and protect NJTREC and the Exhibit Building and save NJTREC and the Exhibit Building, harmless from any and claims, demands, suits, liability damages, loss, costs, attorneys fees and expenses of any kind which might result from or arise of any action or failure to act on the part of the Exhibitor or its officers, agents, employees or other representatives. It is the responsibility of the Exhibitor to maintain proper insurance cover be for it’s property and liability.




NJTREC shall assign the Exhibit Space to the Exhibitor for the period of the Exhibit (provided the Exhibit Building is made available to NJTREC) in priority order passed on receipt of enclosed contract Such assignment is made for the period of this Exhibit only and does not imply that the same or similar space be held or offered for future exhibits. Every effort will be made to respect the Exhibitor’s space choices whenever possible, but NJTREC’s decision will be final. NJTREC reserves the right to transfer assignments when such action is deemed to be in the best interest of the total exhibition. NJTREC reserves the right to withdraw its acceptance of this Application/Contract if it determines in its sole discretion that the Exhibitor is not eligible to participate or the Exhibitor’s product or services is not eligible to be displayed in this Exhibit.



4. EXHIBIT HOURS: 8 AM – 4:30 PM

Each Exhibitor is required to keep at least one attendant in his booth during all exhibit hours; Failure to do so may result in removal of his exhibit from the show at his expense.




The Exhibitor explicitly agrees that in the event he or she fails to install his or her products in assigned Exhibit Space or fails to remit payment for required space rental at time specified NJTREC shall have the right to take possession of said space and lease same or any part thereof to such parties and upon such terms and conditions as it may deem proper in addition the Exhibitor shall not dismantle or otherwise interfere with the orderly conduct and display of the exhibits until the Exhibit Floor is finally closed to the public.




Merchandise, signs, decorations or display fixtures shall not be pasted, taped, nailed or tacked to walls. No Exhibit, merchandise or equipment shall be left in any aisle, but shall be confined to Exhibit Space No signs or advertising devices shall be displayed outside Exhibit Space or protecting beyond limits of Exhibit Space as to interfere with any neighboring Exhibit.




Exhibitor must adhere to all local fire regulations. All wiring devices and sockets shall be in good condition and meet the requirements of local law.




Exhibitor shall abide by and observe all laws, rules regulations and ordinances of any applicable government authority and all rules of the Exhibit Building.




If because of war, fire, strike, Exhibit facility construction or renovation project, government regulation, public catastrophe, Act of God, or the public enemy or other CAUSE beyond the control of NJTREC, the Exhibit or any part thereof is prevented from being held, is canceled by NJTREC or, the Exhibit Space becomes unavailable, NJTREC, in its sole discretion, Shall determine and refund to the Exhibitor its proportionate share of the balance of the aggregate exhibit fees received which remains after deducting expenses incurred by NJTREC and reasonable com- pensation to NJTREC. In no case shall the amount of refund to Exhibitor exceed the amount of the exhibit fee paid.




Cancellation of any portion of this Application/Contract by the Exhibitor will be accepted upon the following refund schedule: At least 90 days-5O% of contract. Less thin 90 days-no refund.




Exhibitors or any of its representatives shall not conduct itself in a manner offensive to standards of decency or good taste.



No photographs shall be taken without prior consent of NJTREC or the Exhibitors involved.




Exhibitor agrees to observe and abide by the foregoing Terms, Conditions and Rules and by such additions Terms, Conditions and Rules made by ACM from time to time for the efficient or sale operation of the Exhibit, including but not limited to, those contained in this contract. In addition to NJTREC’s right to close an Exhibit and withdraw its acceptance of this Application/Contract NJTREC in its sole judgment, may refuse to consider for participation in future Exhibits an Exhibitor who violates or fails to abide by all such Terms, Conditions and Rules. There is no other agreement or warranty between the Exhibitor and NJTREC except as set forth in this document. The rights of NJTREC under this contract shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of NJTREC.